Construction Project Management Document Control

Construction Project Management Document Control  Construction project management document

control.

Construction project management document control is
about managing technical, contracts, manuals, plans and design
documents. It also sets out the document control procedures across the
construction project. So, a construction project management document
control solution should make it easy, to mange, access, and share key
project documents throughout your organization.

 The
days of storing construction project documents in filing cabinets are
long gone. With any construction project management software it should
be easy to digitize your documents to store  in the cloud for access by
anyone from anywhere with a internet enabled device.

Documentation
control is the backbone in construction management. You need to have
this under control to achieve successful construction project delivery.
Improving construction project management document control and workflow
ensures you deliver your projects on time. As the complexity of projects
grow, you need better transparency for tracking a project’s progress
during construction.

Using some flavor of
construction project management software means all users can share
important documents. All relevant stakeholders can access the relevant
information the minute someone updates it. This avoids costly mistakes.

Improving
document control in project management gives everyone easy access to
relevant parts of the project. This eliminates the need to manually
update document systems and communicate changes personally. Needing to
constantly communicate workflows and updating paperwork is stressful and
time consuming. Law of averages says there is likely to be human error
that can lead to mistakes, delays and missed milestones.

Integrating
construction project management software for document control into your
system means it can share the information everyone needs in a timely
manner.

When workflows improve across the whole
project, it will run smoothly to construction project delivery. Consider
the different areas a project relies on updated information to keep the
it on track.

 

Job site and office intercommunication

Communication
between the job site and the office is critical. No more can you rely
on a pad or clipboard and a pen to record information. The old days of
handwritten notes recorded in the system at the end of the week comes
with huge risks. Risks of bottlenecks, delays and mistakes. It may be
too late when updated project drawings arrive at the end of the week
making changes.

The old way disconnects the
construction site with the office. Using handheld devices and a
construction management software package, workflows will improve. An
onsite foreman can document his reports, capture employee information
and take photos in real-time. This gives the office daily progress
updates and notification of any problems. The office can upload change
orders, RFIs, updated plans and new schedules. Work flows better with a
real-time exchange of information keeping everyone information flowing.

 

General and subcontractor communication

Construction
project management document control takes the pain out of waiting for
updated information. Subcontractors often have to wait for approvals and
other paperwork from the general contractor. This can delay their work
on the job. How much do these types of delays cost your business?

Construction
management software all documentation in a central database. This is a
record of all correspondence between everyone involved with the project.
Subcontractors can access the system for the paperwork they need
instead of chasing the general contractor. No more frustration or
delays. It helps to keep your project progressing to project delivery.

 

Project manager and accounting department communication

With
work flowing well in other project areas, take a look at the work
system between the project manager and accounting. Things like needing
to enter employee times into the system for payment is time-consuming
for a manager. Project management software can deal with this. Employees
log on and log off the system from a remote handheld device.

When determining construction project controls
and project costs, can you access the information you need? Without
good work processes and procedures, you will need to request information
from accounting. This is time-consuming both for you and accounting
staff. Integrating construction management software with accounting
gives access to real-time information. No more disturbing other staff
members to get the information you need. You can look it up yourself. It
saves a lot of time and frustration.

Saves time and reduces risks

As
the complexity of construction projects grow, manual systems no longer
cut it. Keeping up with phone calls, emails, paperwork and staff demands
takes up valuable time. It reduces productivity and stress levels rise.
Instead of working on mitigating risks, you are likely to make mistakes
trying to keep up with the document trail.

According
to the KPMG 2016 Global Construction Survey 67 percent of all
participants said construction project risks were rising. This figure
rose to 78 percent when related to construction and engineering
organisations. This shows the construction industry needs to find a
better way to handle the complexity of projects to mitigate the risks of
failure and delays.

Technology is the key. But the
construction industry is slow to adopt new technology. Maybe because
decision-makers have trouble seeing the value construction project
management software brings.

Manual systems reduce
your productivity. Instead of being out on the job site, it confines you
to the office. Spend time investigating the best construction project management software.
With more time on your hands you can spend it on site, working on
higher-level tasks to mitigate the risks. Get your documents and work
flows organized with construction project management document control.